Access Control

Access Control for Schools & Public Sector

Control who goes where — without locking the door on learning. Role-based access designed around your safeguarding obligations and your building.

DBS-Aware Visitor ManagementKnow who is on site, why they're there, and whether they should be
Role-Based Zone ControlTime-of-day and role-specific access for staff, pupils and contractors
Full Audit TrailTimestamped access records for insurance, safeguarding and data protection compliance
The Challenge

Open Buildings, Controlled Access — Getting the Balance Right

Schools are required to be welcoming and accessible, yet Keeping Children Safe in Education demands that every person on site is known, vetted and purposeful. NHS buildings serve the public, yet must restrict access to clinical areas, data rooms and staff-only zones. Local authority offices handle sensitive personal data, yet must remain accessible to the residents they serve.

The answer isn't locked doors everywhere — it's intelligent, role-based access control that opens the right doors for the right people at the right times, and creates a complete record of every event.

Safeguarding on School SitesSchools must prevent unauthorised adults from accessing areas where children are present — without creating a fortress environment that undermines a positive learning culture.
NHS and Healthcare EnvironmentsPatient safety areas, controlled drug stores, data rooms and staff-only zones require tiered access — accessible to the right clinicians and staff, not to visitors or the public.
Contractor and Visitor ManagementSchools and public buildings host contractors daily. Managing who is on site, checking credentials and maintaining records is a safeguarding and insurance obligation that manual sign-in books simply can't satisfy.
Out-of-Hours LettingsSchools and leisure facilities let spaces to community groups outside hours. Time-restricted access allows lettings without handing out master keys or requiring staff to be on site.
Our Access Control Services

Access Control Built Around Your People and Your Site

From single-door entry systems to estate-wide multi-site platforms, we design and install access control solutions that fit your environment and your compliance obligations.

Door Access & Reader Systems
Core Service · Most Specified

Card, fob, PIN and biometric reader systems that control access to individual doors, zones and buildings. We specify the right credential technology for each environment and integrate everything into a single management platform.

  • Proximity card, fob and smart card readers
  • PIN and combination credential options
  • Biometric fingerprint and facial recognition for high-security areas
  • Electric strikes, magnetic locks and electromechanical locks
  • Fail-safe and fail-secure configurations for fire safety compliance
Visitor Management
Safeguarding Essential

Digital visitor management systems that replace paper sign-in books with a compliant, auditable process. Pre-registration, photo ID capture, DBS status flagging and printed visitor badges — integrated with your access control system.

  • Pre-registration and pre-screening for expected visitors
  • Photo capture and printed visitor badges on arrival
  • DBS status alerts and watchlist checking
  • Evacuation reports showing all visitors on site
Video Door Entry & Intercoms
Reception & Perimeter

IP video door entry systems that let reception staff see, speak to and grant access to visitors from their desk. Integrated with your access control and CCTV for a complete picture of every entrance point.

  • HD video door stations at main entrances and gates
  • Desk-based and mobile app answer points
  • Remote door release from any location
  • Call logging and video evidence retention
Multi-Site Management
MAT & Estate Capability

Centralised access control for Multi-Academy Trusts, local authorities and NHS estates. Manage credentials, zones and access levels across your entire estate from a single platform.

  • Single platform for all sites across your estate
  • Centralised credential management and provisioning
  • Estate-wide reporting and audit trails
  • HR system integration for automated joiner/leaver processes
Reporting & Audit Trails
Compliance & Governance

Comprehensive access event reporting for compliance, insurance and safeguarding. Who unlocked which door, when, using which credential — timestamped and exportable. Automated muster reports for fire evacuations.

  • Full timestamped access event log
  • Automated fire muster and roll call reports
  • Scheduled and on-demand compliance reports
  • Exportable data for insurance and audit purposes
Keeping Children Safe in Education (KCSiE)
Schools are required to control site access and maintain records of all visitors. Our visitor management systems satisfy KCSiE obligations with a fully auditable, digital process that paper sign-in books cannot replicate.
UK GDPR — Data Minimisation and Retention
Access control data is personal data. We configure retention periods, access logs and data deletion schedules aligned to your data protection policy and GDPR accountability obligations.
Fire Safety — Regulatory Reform (Fire Safety) Order
All access control hardware is specified to fail-safe in fire conditions — doors release automatically on fire alarm activation. Muster reports from the access control system support evacuation procedures.
PAS 24:2022 — Enhanced Security Performance
Electrically operated door hardware is specified to PAS 24 where required by insurers or local authority security policies, providing an enhanced level of physical security for sensitive door sets.
Compliance & Standards

Every Door, Every Decision — Compliant

Access control sits at the intersection of safeguarding, data protection and fire safety. We design systems that meet all three from the outset.

Keeping Children Safe in Education (KCSiE)
UK GDPR and Data Protection Act 2018
Regulatory Reform (Fire Safety) Order 2005
PAS 24:2022 — Enhanced Security Performance
BS EN 60839-11 — Electronic Access Control
Installed to industry-standard best practice
Why Fyrfly for Access Control

The Right People, in the Right Places, at the Right Times

Access control is a safeguarding tool, a compliance tool and an operational tool. We design systems that do all three — without adding complexity for the people who manage them.

01
Safeguarding-Led Design

We design access control around your safeguarding policy, not the other way around. Where children are present, we ensure the system actively supports your duty of care — from reception through to restricted staff areas.

02
Integrated with CCTV and Alarms

Access control works best when it talks to your CCTV and intruder alarm system. A door forced open triggers a camera to record and an alarm to sound. We design these systems as one — because that's how they work best.

03
Simple to Manage Day-to-Day

A system the office manager can operate is one that will actually be kept up to date. We specify platforms with intuitive interfaces and train your team thoroughly — so adding a new member of staff or revoking a leaver's access takes seconds.

98%
Client Retention
1hr
Avg. Response Time
24/7
Monitoring Available
Sector Expertise

Access Control Designed for Your Sector

Our access control installations are shaped by the specific safeguarding, compliance and operational demands of the sectors we serve.

Our Standards
BS EN Standards
UK GDPR Compliant
DfE Aligned
Martyn's Law Ready
KCSiE Aligned
Sector Specialists
Ready to Start?

Let's Design Your Access Control System

Start with a free site survey. We'll assess your access points, understand your safeguarding and compliance obligations, and design a system that fits your building and your people.